Pull data from proforma invoices automatically

A pro forma invoice outlines the details of a potential sale. Since it’s not an official document, there’s often an abundance of them, making it hard to keep track of and process them efficiently.

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Businesses in all industries use pro forma invoices to streamline sales by limiting additional back-and-forth after initiating a transaction. Ensuring the data is correct is a joint responsibility, as it involves long lists of data in large quantities.

Pro forma invoice OCR accurately captures the data and detects inconsistencies while organizing them accordingly.

Leave the heavy lifting to AI-based technology to ensure consistency and accuracy.

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Cutting-edge tech to work with your docs stack

AI OCR

Optical character recognition converts images, such as photos or scans, into machine-encoded text. The model handles low-quality so worry not about multilingual symbols, poor image quality, and stains.

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Extraction

The core feature of our technology is the powerful data extraction component. With AI and ML at its core, entity extraction understands the context of data fields. You can also customize the fields you’d like to extract.

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Classification

Based on the contents and layout of the doc, the platform automatically labels the incoming files and sorts them. The first segmentation requires no manual work.

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Integrations

Connect Alphamoon with your stack through API or via Zapier. Add a database like Google Drive or OneDrive to source new documents straight to the document automation tool.

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FAQ

Have questions about the product? Read the most common ones, or head to the full FAQ below.

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What processes can I improve thanks to pro forma invoice OCR automation?

The seller issues a proforma invoice to let the buyer know what to expect from them and to invite negotiation. Businesses that are scaling fast and looking for ways to improve their billing processes often use proforma invoices. Whether it’s in customs for import/export officials, international trade professionals, logistics, and supply chain managers to assess duties and taxes for imported goods, to manage currency exchange, to calculate shipping costs respectively all find it vital to comply with prerequisite notes.

What formats can I process in Alphamoon?

The platform supports common file types, including PDF, DOCX, XLSX, PNG, JPG, TIFF, and emails. After data extraction, data appears in a file, ready to be downloaded as CSV or XLSX or safely imported into the internal processing system of your choice through API or Zapier.

What kind of data can be read from proforma invoices?

While the specific details can vary depending on the nature of the goods or services being offered, there are common data elements that can be extracted from proforma invoices, such as seller and buyer information, invoice number, date, description of goods, as well as currency, total amount, shipping and handling and payment terms. Typically, the set of information is similar to invoices, and could be streamlined into one process in Alphamoon. However, if you would like to set up a separate proforma invoice automation, you can do that in our platform.