PRIVACY POLICY

This privacy policy applies to the processing of personal data by Alphamoon Sp. z o.o., with its registered seat in Wrocław, ul. Grabarska 1, 50-079 Wrocław, (companies house number) KRS: 0000621513, under:

  1. the Website – https://alphamoon.ai/ („Website”);
  2. Alphamoon’s social media profiles on Facebook (https://www.facebook.com/alphamoonAI),
    LinkedIn (https://www.linkedin.com/company/alphamoon/),
    YouTube (https://www.youtube.com/channel/UCdHlvjxnWEekU-270MBMjJw) („Social Media Profiles”);
  3. Alphamoon Intelligent Automation platform at https://aia.alphamoon.ai including a demo version of this platform (the „Platform”);

    (hereinafter collectively referred to as „Tools”)
    as well as:
  4. Alphamoon’s marketing activities.

We have created this Privacy Policy in the form of questions and answers so that you can easily find the information that interests you. Below you will find a table of contents of this Policy. Clicking on a specific issue will take you to more information on that topic.

Table of contents

  1. Who is the controller of personal data?
  2. How to contact us in regard to personal data?
  3. For what purposes do we process your personal data?
    – Platform users and customers
    – people contacting us
    – newsletter subscribers
    – participants in our events
    – in connection with our Social Media Profiles
    – users of the Website – through cookies and other similar tools
    – all of the abovementioned
  4. Do you have to provide your data?
  5. Data from other sources
  6. Do we pass on your data to anyone?
  7. Do we transfer data to third countries?
  8. How long do we keep the data?
  9. Your rights
  10. Do we use profiling?
  11. How do we process the data entrusted to us by our customers?
  12. Is the privacy policy subject to change?

WHO IS THE CONTROLLER OF PERSONAL DATA?

The controller of the personal data within the Tools and marketing activities is Alphamoon sp. z o. o. with its registered office in Wrocław, ul. Grabarska 1, 50-079 Wrocław, KRS: 0000621513, NIP: 8943079568 (“Alphamoon“).

HOW TO CONTACT US IN REGARD TO PERSONAL DATA?

If you have any questions about this privacy policy or other data protection issues, please contact us by email at the following email address: iod@alphamoon.ai.

FOR WHAT PURPOSES DO WE PROCESS YOUR PERSONAL DATA?

Alphamoon processes personal data of users of the Platform, users of the Website and other persons who contact or interact with us via the Internet for the following purposes:

WHOSE DATA ARE WE PROCESSING?

FOR WHAT PURPOSE?

LEGAL BASIS

Platform users and customers

  • registration of an account on the Platform,

  • provision of the services offered by Alphamoon via the Platform,

  • billing and processing of payments related to the above mentioned services,

Article 6(1)(b) GDPR
(performance of the contract concluded with Alphamoon or taking action at your request prior to concluding the contract)

  • technical, administrative and security purposes of the Platform's IT system (including improving and enhancing functionality, repairing failures and errors in the services provided)

Article 6(1)(f) GDPR
(Alphamoon's legitimate interest)

people contacting us

  • handling your enquiry sent via the contact form or by e-mail or instant messenger

Article 6(1)(f) GDPR
(Alphamoon's legitimate interest - the necessity of the processing to serve the request)

newsletter subscribers

  • Alphamoon's marketing objectives

Article 6(1)(f) GDPR
(Alphamoon's legitimate interest resulting from the marketing consent given)

participants in our events

  • the provision of a service including an event (whether in return for payment or free of charge)

Article 6(1)(b) GDPR

(performance of the contract concluded with Alphamoon)

  • marketing purposes, if your participation in the event was linked to the granting of marketing consent

Article 6(1)(f) GDPR

(Alphamoon's legitimate interest resulting from the marketing consent given)

in connection with our Social Media Profiles

  • marketing purposes - analysis of social media user interactions and publications in relation to the Alphamoon brand,

  • handling your enquiry sent via instant messaging or Alphamoon's social media profile,

Article 6(1)(f) GDPR

(Alphamoon's legitimate interest related to social media marketing activities)

users of the Website - through cookies and other similar tools

  • all issues relating to Alphamoon's use of cookies on the Website are described in a separate document, available here

Article 6(1)(a) GDPR

(consent to the use of cookies)

all of the abovementioned

  • establishment and enforcement of claims, defence against claims

Article 6(1)(f) GDPR
(Alphamoon's legitimate interest)

.

DO YOU HAVE TO PROVIDE YOUR DATA?

It is not obligatory for you to provide personal data, but it is necessary in order for us to contact you by email and/or telephone to respond to your contact request and/or for you to receive a newsletter from our website. It is also necessary for you to provide personal data if you wish to use the Platform (create an account and use Alphamoon’s services).

DATA FROM OTHER SOURCES

Alphamoon may also obtain personal data from other publicly available sources – in particular this applies to data of customer representatives/employees/representatives (e.g. from the KRS (companies house registry), CEIDG (individual entrepreneurs registry), customer website, industry portals). Such data will be processed in order to establish and maintain contact with the customer, to perform the concluded contract, to determine the persons responsible for the performance of the contract on the part of the customer, to establish and assert claims or to defend against claims (Article 6(f) GDPR).

Alphamoon may then process personal data such as the name, email address, telephone number of the customer’s representatives/employees/representatives.

DO WE PASS ON YOUR DATA TO ANYONE?

Personal data may be made available to external recipients such as cooperating companies, consultants, couriers, banks, payment operators, IT providers, insurers, web hosts, communication tool providers, accounting offices, law firms, only for the purpose for which they were collected. Such a transfer of data always takes place on the basis of an appropriate data entrustment agreement or on an appropriate legal basis.

Alphamoon may also pass on personal data to authorities or third parties if there is an appropriate legal basis for doing so.

DO WE TRANSFER DATA TO THIRD COUNTRIES?

Alphamoon does not transfer your personal data to a third country (i.e. outside the European Economic Area). However, in connection with the external marketing tools we use, in particular on the Website and within the scope of the newsletter, data may be transferred in particular to the USA. Alphamoon concludes appropriate agreements with the providers of such services.

HOW LONG DO WE KEEP THE DATA?

As a general rule, personal data processed in connection with:

  • the conclusion and performance of the contract with Alphamoon – will be stored for the duration of the contract;
  • consent you have given – will be processed until you withdraw your consent;
  • carrying out marketing on the basis of Alphamoon’s legitimate interest – they will be stored until you object to their processing for this purpose;
  • the pursuit of Alphamoon’s legitimate interests other than marketing – will be stored until you successfully object to their processing.

Beyond the retention periods indicated above, Alphamoon may process the data if the data are necessary for the establishment, investigation or defence against possible claims or as required by generally applicable law.

After the expiry of the aforementioned retention periods, Alphamoon deletes the data or anonymises it (irreversibly). The information is then deprived of its character as personal data.

YOUR RIGHTS

As a data subject, you have the right to:

  • access to the content of your personal data,
  • data: rectification, erasure, restriction of processing,
  • transfer personal data,
  • object and to withdraw consent at any time,
  • lodge a complaint with the supervisory authority, the President of the Office for Personal Data Protection (Prezes Urzędu Ochrony Danych Osobowych).

The withdrawal of consent does not affect the lawfulness of the processing of personal data previously carried out on the basis of that consent. Consent may be withdrawn by sending an email to iod@alphamoon.ai or by any other means appropriate to the manner in which consent was given.

DO WE USE PROFILING?

Alphamoon does not make automated decisions that are based solely on automated processing, including profiling, which produces legal effects on the data subject or similarly significantly affects the data subject, with reservation to cookie use as described in Cookies Policy, where some profiling or quasi profiling may take place.

HOW DO WE PROCESS THE DATA ENTRUSTED TO US BY OUR CUSTOMERS?

In the performance of contracts concluded with customers, in connection with the provision of services on the Platform, there may be processing of personal data by Alphamoon, acting as processor (i.e. on behalf of the customer). The controller of such personal data is in each case the customer. The data shall be entrusted to Alphamoon by the customer on the basis of the relevant personal data entrustment agreement concluded through the Platform.

IS THE PRIVACY POLICY SUBJECT TO CHANGE?

This privacy policy is effective as of 1 June 2022.

If you have an account set up with any of the Alphamoon Tools, or if you are a newsletter subscriber, we will notify you of changes to the Privacy Policy by email to the email address you have provided to us.

The revised Privacy Policy will also be made available on the Alphamoon website – https://alphamoon.ai/privacy 14 days before the Privacy Policy changes take effect.

An amendment to the Privacy Policy shall not affect the rights and obligations of the parties or other circumstances occurring prior to the amendment taking effect, unless otherwise provided by generally applicable law.

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