Simplify payroll process with timesheet automation

Manage payroll more efficiently without the sunk costs of lost or mismanaged documents. That simple.

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Automated timesheet processing – the way it should be done

Do you struggle with timesheet mistakes that make it hard to calculate payroll, spot underpayments, or overpayments? It’s time for a change.

Data from automated timesheets provides critical insights into the scope of your projects. You’ll always know how much time has been dedicated to a project, how many people were involved, and the payroll cost. 

As a result, you’ll speed up your procure-to-pay process and have far more consistent forecasts and control over your spending on any project. Easily export timesheet data to other tools to optimize your processes end-to-end.

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The future of timesheet processing is here 

AI OCR

Optical character recognition converts images, such as photos or scans of documents, into machine-encoded text. We trained our model to handle low-quality files.

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Timesheet data extraction

The core feature of our technology is the powerful data extraction component. With AI and ML at its core, entity extraction understands the context of data fields.

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Document classification

Based on the document contents and layout, the platform automatically labels the incoming files and sorts them for you. The first segmentation requires no manual work.

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Multiple integrations

Connect Alphamoon with your stack through API or via Zapier. Sync Google Drive or OneDrive to automatically source your timesheets when uploaded.

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FAQ

Have questions about the product? Read the most common ones or head to full FAQ below.

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What processes can I improve thanks to timesheet automation?

Timesheet automation helps you optimize time tracking, payroll processing and billing. It removes manual entry errors and increases accuracy which in turn save your time. Later, you can send your timesheet data to other tools in your stack or make archiving faster.

How much time does it take to set up Alphamoon Workspace?

Setting up Alphamoon Workspace is a simple three-step process. First, sign up with your email and create a password. Then, use the tool to create a new process. Voilà!

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Other docs you can automate

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Where to start with timesheet automation?

There are various business areas where automated timesheets will help a lot: 

1. Time Tracking and Accuracy: Automating timesheet processing reduces the chances of errors and inaccuracies and allows for easy data transfers between tools.
2. Payroll Processing: Timesheet automation simplifies the process of collecting and calculating employee work hours. By extracting timesheet data automatically, business have more control over employee work hours and payroll.
3. Project Management: Timesheets provide valuable data for project management, including tracking the time spent on various tasks and projects. Thanks to automatic data capture from timesheets, businesses can better monitor projects’ progress, allocate resources effectively and identify potential bottlenecks.
4. Compliance and Auditing: Timesheet automation ensures that businesses comply with labor regulations and employment laws. Thanks to automatic data extraction, it’s easy to calculate work hours, breaks or overtime and adhere to policies.

What fields can be extracted from timesheets?

Data capture from timesheets:

  • Employee’s Name: The first name or given name of the employee who is completing the timesheet.
  • Employee’s Surname: The last name or family name of the employee.
  • Job position: The role or position held by the employee within the organization.
  • Supervisor’s Name: The first name or given name of the employee’s supervisor or manager.
  • Supervisor’s Surname: The last name or family name of the employee’s supervisor.
  • Date: The specific date on which the employee’s work hours are being recorded.
  • Clock-in time: The time at which the employee starts their work shift or begins working on a particular task or project.
  • Clock-out time: The time at which the employee finishes their work shift or completes their tasks for the day.
  • Signatures: The employee’s and supervisor’s signatures, which validate the accuracy and authenticity of the recorded time entries.
  • Week starting information: The starting date or week number for the specific workweek covered by the timesheet.
  • Project name: The name or identifier of the project or task to which the recorded time entries relate.