PRIVACY POLICY

PRIVACY POLICY

This Privacy Policy applies to Personal Data processed due to provision of services by Alphamoon Sp. z o. o. with its seat in Wrocław, ul. Grabarska 1, 50-079 Wrocław, KRS: 0000621513, as part of:

  1. the Alphamoon website - https://alphamoon.ai/;
  2. profile on the social networking site Facebook - https://www.facebook.com/alphamoonAI;
  3. Alphamoon Intelligent Automation Platform at https://aia.alphamoon.ai including the demo version of the Platform;
  4. training, conferences, Alphamoon industry events, as well as marketing activities by Alphamoon.

Please be advised that we process Personal Data of data subjects for the purpose and in the manner described in this document. Alphamoon provides the Privacy Policy to the users free of charge at the following address / addresses: https://alphamoon.ai/privacy and https://aia.alphamoon.ai/privacy, and possibly after logging into the Tool User Accounts in a form that enables its acquisition, displaying, saving and printing. Before using the Alphamoon services offered as part of the Tools, the User is obliged to read the content of this Privacy Policy.

Different rules for the protection of Personal Data may apply at third parties, which may also be the administrators of Users' Personal Data, i.e.: Lemlist, Pipedrive, Mailchimp, Clickmeeting, Google Analytics.

  1. DEFINITIONS

    Whenever this Privacy Policy refers to:

    1. Administrator - should be understood as the entity referred to in art. 4 point 7 of the GDPR, i.e. a natural or legal person, public authority, unit or other entity that independently or jointly with others sets the purposes and methods of Personal Data Processing;
    2. Alphamoon - should be understood as Alphamoon Sp. z o.o. with headquarters at ul. Grabarska 1, 50-079 Wrocław, entered into the Register of Entrepreneurs of the National Court Register under the registry number (Polish: KRS) 0000621513 and having VAT number (Polish: NIP) 8943079568 and statistical number (Polish: REGON): 364634116, share capital PLN 17,000.00, fully paid up;
    3. Personal Data - should be understood as any information about an identified or to identify an individual, directly or indirectly, in particular on the basis of the identifier, such as your name, identification number, location data ID, Internet or one or more factors determine smokers the physical, physiological, genetic, mental, economic, cultural or social identity of an individual;
    4. Client - should be understood as an entrepreneur - a natural person, legal person or organizational unit that is not a legal person, to which a separate act grants legal capacity, carrying out economic activity, with which Alphamoon intends to conclude or has concluded an agreement regarding the provision of services under the Tools;
    5. Account - should to be understood as a function of a given Tool, designated for use by the User, available to the User after logging in, i.e. entering the login and password assigned to a given User;
    6. Tools - should be understood as: the website https://alphamoon.ai/, profile on the social networking site Facebook - https://www.facebook.com/AlphamoonAI, and the Platform (including the demo version of the Platform);
    7. Data subject - should be understood as an identified or identifiable natural person, based on the Personal Data provided by that person directly to Alphamoon for the purpose of their Processing as part of the use of the Tools or on the basis of Personal Data obtained by Alphamoon from other sources (in accordance with the provisions of the Privacy Policy below). The data subject will, in principle, be the Tool User.
    8. Processor - should be understood as the entity referred to in art. 4 point 8 of the GDPR, i.e. a natural or legal person, public authority, unit or other entity that Processes Personal Data on behalf of the Administrator;
    9. Privacy Policy - should be understood as this document;
    10. Processing of Personal Data - should be understood as an operation or a set of operations performed on Personal Data or sets of Personal Data in an automated or non-automated manner, such as collecting, recording, organizing, organizing, storing, adapting or modifying, downloading, browsing, using, disclosing by sending, distributing or otherwise sharing, adjusting or combining, limiting, deleting or destroying;
    11. GDPR - should be understood as Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the Processing of Personal Data and on the free movement of such data and the repeal of Directive 95/46 / EC (General Data Protection Regulation);
    12. User – should be understood as the natural person who makes use of the services offered by Alphamoon within the website https://alphamoon.ai/, a profile on the social networking site Facebook - https://www.facebook.com/AlphamoonAI and Platform https://aia.alphamoon.ai/ as well as a natural person benefiting from training, participating in Alphamoon conferences or industry events.
    13. Main Agreement - it ought to be understood as an agreement concluded between Alphamoon and the Client regarding the provision of services to the Client under the Alphamoon Tools.
  2. PERSONAL DATA ADMINISTRATOR
    1. Alphamoon is the administrator of Personal Data Processed as part of the Tools.
    2. If you have any questions regarding this Privacy Policy, please contact us by email at the following email address: iod@alphamoon.ai.
  3. BASIS FOR THE PROCESSING OF PERSONAL DATA
    1. Alphamoon Processes Personal Data in accordance with generally applicable provisions of law, in particular in accordance with the GDPR and in accordance with the Polish Personal Data Protection Act of 10/05/2018.
    2. Alphamoon Processes Users' Personal Data for the following purposes:
      1. provision of electronic services (including sharing content on websites, sharing contact forms, creating an Account, enabling access and use of the Account) and services related to the conduct of training, conferences, industry events by Alphamoon - the legal basis is the necessity of Processing to perform the contract concluded with the User (including the User acting on behalf of the Client) or to take action at the request of the User (including the User acting on behalf of the Client) prior to the conclusion of the contract, i.e. Art. 6 sec. 1 lit. b) GDPR;
      2. identification of the sender and handling of the inquiry sent via contact forms, the legal basis for Processing is: - in the scope of data necessary to handle the inquiry - the necessity of Processing to perform the contract or to take action, at the request of the data subject prior to the conclusion of the Agreement, i.e. art. 6 sec. 1 lit. b) GDPR; - in terms of data that are not necessary to handle the inquiry - consent of the User, i.e. art. 6 sec. 1 lit. a) GDPR; - in terms of data that are necessary to fulfill the legal obligation incumbent on Alphamoon, i.e. art. 6 sec. 1 lit. c) GDPR;
      3. processing of payments made for the provision of certain paid services by Alphamoon - the legal basis is the necessity of Processing to perform the contract concluded with the User (including the User acting on behalf of the Client), i.e. art. 6 sec. 1 lit. b) GDPR;
      4. technical, administrative and for the purposes of ensuring system security, system management - the legal basis for Processing is the legitimate interest of Alphamoon consisting in ensuring the security of Tools, removing failures and errors of services available through them, i.e. art. 6 sec. 1 lit. f) GDPR;
      5. analytical, statistical and improving the functioning of Alphamoon tools - the legal basis for Processing is the legitimate interest of Alphamoon consisting in conducting analyzes of Users' activity, preferences and the way they use the Tools in order to improve the functionality and improvement of the Tools and services provided through them, i.e. art. 6 sec. 1 lit. f) GDPR;
      6. establishing and pursuing claims, defending against claims - the legal basis for the processing is the legitimate interest of Alphamoon consisting in the protection of rights and defense against claims by Alphamoon, i.e. art. 6 sec. 1 lit. f) GDPR;
      7. displaying marketing content, including those tailored to the User's preferences (profiling) and sending a newsletter - the legal basis for Processing is Alphamoon's legitimate interest in promoting Alphamoon's products, services and Tools, i.e. art. 6 sec. 1 lit. f) GDPR;
      8. informing via the Facebook social network about Alphamoon's activity, promoting Alphamoon's activities, communicating with the User using the available functionalities - the legal basis for Processing is the legitimate interest of Alphamoon consisting in promoting Alphamoon products, services and Tools, communication with Users, i.e. art. 6 sec. 1 lit. f) GDPR;
      9. enabling the User's communication with a computer program which is the functionality of communicators available on a specific website, messenger or social platform, the task of which is to conduct conversations with users using a text interface and presenting specific information or propositions to users.
  4. PERSONAL DATA OBTAINED FROM OTHER SOURCES
    1. Personal Data of the representatives / employees / representatives of the Client, whose Personal Data is provided by Alphamoon Tool User, or possibly the organizer of an industry event or obtained in connection with their publication (e.g. KRS, CEIDG, the Client's website and website, industry portals), will be processed for the purpose of establishing and maintaining contact with the Client, determining the terms of concluding a contract with the Client, performing the concluded contract, determining the persons responsible for the performance of the contract on the part of the Client (art. 6 letter f)
    2. Alphamoon may then Process Personal Data such as: name and surname, e-mail address, telephone number of representatives / employees / representatives of the Client.
  5. REQUIREMENT TO PROVIDE PERSONAL DATA
    1. Providing Personal Data by the User is not obligatory, but if the User refuses to provide Personal Data marked as necessary, then, inter alia, it may not be possible to perform the contract with Alphamoon (or other data administrators whose services the User uses when using the Tools). Likewise, it may not be possible to fulfill the User's other rights or Alphamoon's obligations towards the User.
  6. PERSONAL DATA RECIPIENTS
    1. Personal Data may be made available to external recipients, such as: cooperating companies, advisors, couriers, banks, payment operators, IT suppliers, insurers, hosting providers, suppliers of communication tools, accounting offices, law firms, only for the purpose for which they were collected.
    2. Alphamoon may also transfer Personal Data to authorities or third parties who indicate an appropriate legal basis for this purpose.
    3. Alphamoon provides a list of files of the general recipients of Personal Data at https://alphamoon.ai/privacy .
  7. DATA TRANSFER TO A THIRD COUNTRY
    1. Although Alphamoon does not transfer Personal Data to a third country (i.e. outside the European Economic Area or to international organizations), your data may be transferred outside the European Economic Area or to an international organization, by other data administrators or Processors, from which services Alphamoon uses.
  8. PERIOD OF STORAGE OF PERSONAL DATA
    1. As a rule, Personal Data Processed in connection with:
      1. conclusion and performance of a contract with Alphamoon - will be kept for the period of its validity;
      2. consent granted by the User - they will be Processed until the consent to their Processing is withdrawn;
      3. conducting marketing based on the legitimate interest of Alphamoon - they will be stored until you object to their Processing;
      4. implementation of Alphamoon's legitimate interests other than marketing, will be stored until an effective objection to their Processing is raised due to the special situation of the data subject.
    2. The above-mentioned periods of storage of Personal Data may change when Personal Data is necessary to establish, investigate or defend against any claims and or in a situation required by generally applicable law.
    3. After the expiry of the storage period of Personal Data, Alphamoon deletes or anonymizes it (irreversibly). Then the information is deprived of the nature of Personal Data.
  9. RIGHTS REGARDING PROCESSED PERSONAL DATA
    1. The data subject has the right to access their Personal Data and the right to rectify, delete, limit Processing, the right to transfer Personal Data, the right to object, the right to withdraw consent at any time, if Personal Data are Processed on the basis of consent., as well as the right to lodge a complaint to the supervisory body - the President of the Office for Personal Data Protection (Polish: Prezes Urzędu Ochrony Danych Osobowych). Withdrawal of consent does not affect the lawfulness of the processing of Personal Data, which was carried out on the basis of consent before its withdrawal. Consent may be withdrawn by sending an e-mail address iod@alphamoon.ai.
    2. As a rule, Alphamoon examines and executes the requests of the Data Subject immediately, within no more than one month, unless the law provides for a shorter period. If there are grounds for refusing to comply with the request, Alphamoon will inform such a person, within the above-indicated period, about:
      1. negative consideration of the request;
      2. the rights of such a person in connection with the refusal.
  10. SECURITY OF PERSONAL DATA
    1. Alphamoon cares about the security of Personal Data provided by the User and ensures that they are protected against unauthorized access, as well as against other cases of their disclosure or loss, and against destruction or unauthorized modification of the indicated Personal Data and information, by applying appropriate technical and organizational security measures indicated in the law.
    2. Alphamoon indicates that to ensure the functionality of most of the Tools, it uses the services of storing Personal Data as part of the Microsoft Azure cloud (Processor). Due to the caution when choosing an entity providing Personal Data Processing services that would ensure adequate security for Personal Data, Alphamoon indicates that Microsoft Azure provides an appropriate level of Personal Data protection, compliant with the GDPR and the international ISO / IEC 27018: 2014 standard on security principles in cloud computing.
    3. Alphamoon within the Processing of Personal Data also uses the services of other processing entities (eg. Google Analytics, MailChimp, Lemlist, Pipedrive ). These entities Process Personal Data on the basis of entrustment, and Alphamoon makes sure that the Processors guarantee an appropriate level of security and confidentiality of Personal Data Processing.
  11. AUTOMATED DECISION MAKING
    1. Alphamoon does not make automated decisions that are based solely on automated Processing, including profiling, which causes legal effects on the data subject or similarly significantly affects the data subject.
  12. COOKIES
    1. For proper operation of Tools, Alphamoon uses cookie files for information that is stored by servers at User’s end equipment, which servers can read each time a connection to the end device is settled, as well as other tracking technologies (eg. pixels tracking, plug-ins) or technologies enabling to identify User’s device. In some cases using cookies may involve the processing of Personal Data.
    2. Alphamoon uses two types of cookies:
      1. session - which are permanently deleted at the end of the session on the User's end device;
      2. permanent - which remain on the User's device until they are deleted.
    3. Alphamoon uses its own cookies for the following purposes: authentication of the User, maintaining the User's session, adapting the content of the pages to the User's preferences (recognizing the User's device, remembering the settings selected by the User, conducting analysis and audience research, for marketing purposes). Alphamoon indicates that as part of the use of the Tools, third parties may send cookies to the User's device (so-called external cookies).
    4. None of the cookies used by Alphamoon are harmful to Users' devices. They also do not change the settings of devices or software belonging to the User.
    5. The user may disable the storage of third party cookies on his device - in accordance with the browser manufacturer's instructions. Disabling cookies belonging to third parties should not prevent the User from using the Tools.
    6. Google Analytics uses cookies to analyze how the User uses the Tools, and also creates aggregated statistics / reports on visitors. These are files used by Google to analyze the use of the Tools by the User, to create statistics and reports on the functioning of the Tools). Google does not use the collected data to identify the User and does not combine this information to enable identification. Detailed information on the scope and principles of data collection in connection with this service can be found at: https://www.google.com/intl/pl/policies/privacy/partners.
    7. The user may disable cookies in the browser as follows (the most popular browsers are indicated below):
      1. Google Chrome;
      2. Firefox;
      3. Internet Explorer;
      4. Safari.
  13. ENTRUSTING THE PROCESSING OF PERSONAL DATA
    1. As part of the performance of contracts concluded with Clients, in connection with the provision of services to them under the Alphamoon Tools, Personal Data may be processed by Alphamoon, acting as a Processor in relation to these Personal Data. The administrator of such Personal Data is each time the Client. The data is entrusted to Alphamoon by the Client by accepting this Privacy Policy, on the terms set out in this paragraph.
    2. The provisions of this paragraph are treated as an agreement to entrust personal data within the meaning of Art. 28 GDPR and they apply for the entire duration of the Main Agreement.
    3. Both Alphamoon and the Client undertake to comply with all applicable legal provisions in the field of personal data protection, in particular the GDPR.
    4. Alphamoon declares that it applies security measures that meet the requirements of the GDPR.
    5. The Personal Data entrusted by the Client will be Processed by Alphamoon in order to implement the Main Agreement and to the extent that is necessary to achieve this purpose.
    6. The Client entrusts Alphamoon with the Personal Data of its partners, contractors, clients, employees, co- workers, etc. Personal data entrusted to Alphamoon may constitute personal data of a special category, within the meaning of art. 9 GDPR if it is necessary for the performance of the Main Agreement. At the Client's request, Alphamoon will present the type of Personal Data and categories of data subjects for each of the Main Agreements concluded between Alphamoon and the Client.
    7. The nature of the entrusted Personal Data Processing are operations or sets of operations, i.e. collecting, storing, viewing, deleting, accessing personal data, developing, adapting, modifying.
    8. The scope of Personal Data Processed by Alphamoon includes Personal Data Processed as part of the following Processing activities: ensuring the service and correct operation of the Tools, in accordance with the arrangements adopted in the Main Agreement.
    9. Alphamoon is obliged to:
      1. processing of Personal Data only on the documented instruction of the Client, and acceptance of this Privacy Policy constitutes a documented instruction of the Client. Other instructions are provided by the Client electronically by using the functionality of the Tools, sending an e-mail to the Alphamoon e-mail address indicated in this Privacy Policy or in the Main Agreement;
      2. immediately inform the Client if, in Alphamoon's opinion, the command issued constitutes a violation of the provisions of the GDPR or other provisions of the European Union or of a Member State on data protection;
      3. securing the Processed Personal Data by applying appropriate technical and organizational measures ensuring an adequate level of security, corresponding to the risk related to the processing of Personal Data;
      4. exercise due diligence in the Processing of entrusted Personal Data;
      5. granting authorizations to Process Personal Data to all persons who will process the entrusted Personal Data;
      6. ensuring the confidentiality of the Processed Personal Data by persons employed at Alphamoon;
      7. providing assistance to the Client - within reasonable limits - in fulfilling the obligation to respond to the requests of the data subject and in fulfilling the obligations set out in art. 32-36 GDPR; in particular, Alphamoon undertakes to provide the Client with information on personal data security measures, personal data breaches and notifying the supervisory authority or persons whose personal data relates to it, conduct a data protection impact assessment, and carry out any prior consultations with the supervisory authority and implement the authority's recommendations, inform the Client about the submitted request of the data subject within 3 days of receiving this request directly from the data subject, do not respond to any request of the data subject in terms of his / her rights, referred to in Art. 15-2 2 GDPR, without the prior express request of the Client, unless Alphamoon's obligation to respond results from legal provisions;
      8. reporting a breach of Personal Data protection to the Client within 24 hours from the detection of the event.
    10. The Client, in accordance with art. 28 sec. 3 point h) of the GDPR, has the right to control the measures used by Alphamoon when processing and securing the entrusted Personal Data.
    11. The Client may exercise the right of inspection during Alphamoon's working hours and after a minimum 14-day notice of the planned inspection.
    12. Alphamoon provides the Client with the information necessary to demonstrate compliance with the obligations set out in art. 28 GDPR.
    13. The Client agrees that Alphamoon will further entrust the entrusted Personal Data for the purpose of implementing the Main Agreement. The full list of further processors will be made available at the Client's request within no more than 14 business days. The downstream processor shall at least comply with the same guarantees and obligations that are imposed on Alphamoon in this paragraph. Alphamoon informs the Client of any intended changes to the addition or replacement of other processors, thus giving the Client the opportunity to object to such changes within 3 business days from the date of receipt of the information in this regard by the Client.
    14. Alphamoon undertakes not to transfer Personal Data to third countries (i.e. outside the EEA or which do not meet data security requirements), without the prior written consent of the Client, permitting such transfer, unless the Personal Data will be transferred by further processors to Alphamoon for which the Client agrees.
    15. Alphamoon undertakes to immediately inform the Client of any proceedings, in particular administrative or judicial, regarding the Processing of the entrusted Personal Data.
    16. Upon termination of the provision of Processing services, Alphamoon, depending on the Client's decision, deletes or returns all Personal Data and removes any existing copies thereof immediately, no later than within 14 days from the end of the provision of services referred to in the Main Agreement. This does not apply to data that Alphamoon is obliged or authorized to store to the extent specified by law.
    17. In matters not covered in this paragraph, the applicable provisions will apply, in particular the GDPR.
    18. The court for the seat of Alphamoon shall be competent to settle disputes related to the implementation of the provisions of this point, unless exclusive jurisdiction has been reserved for a given case in the applicable provisions of law.
  14. CHANGE OF THE PRIVACY POLICY
    1. The privacy policy applies from June 1, 2021. Users who have an Account created as part of any of the Alphamoon Tools or belong to the group of newsletter subscribers will be informed about changes to the Privacy Policy by e-mail, to the e-mail address provided during registration and Account, subscription to the newsletter, and if they do not accept the changes, they may resign from the Accounts, receiving the newsletter. The revised Privacy Policy will also be made available on the Alphamoon website - https://alphamoon.ai/privacy. Information on changes to the Privacy Policy will be sent to Users and made available at https://alphamoon.ai/privacy 14 days before the changes to the Privacy Policy enter into force - unless the provisions of generally applicable law, a decision of a court or other state authority requires early entry into force.
    2. The amendment to the Privacy Policy does not affect the rights and obligations of the parties, or other circumstances that take place before the amendment enters into force, unless otherwise provided for in generally applicable law.

Let's write your intelligent automation story togheter.

Start now for free